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Coloplast Educational Grants

Application and approval process:


All Educational Grant applications must be submitted to the Grant Committee at least 60 days prior to the start of the proposed activity or educational program in order to allow appropriate review.


Educational Grant applications can be completed by the Grant applicant using the on-line Educational Grant Application form (See below) and submitted directly to the concerned Coloplast entity by sending an e-mail to one of the e-mail addresses which can be found here. The Grant Application form outlines the required supplemental documents and information necessary for a complete application. Incomplete application will not be reviewed by the Grant Committee.


Coloplast employees and sales representatives may not agree to make an Educational Grant prior to the consideration of a request by the Grant Committee and may not offer to influence the Grant Committee on behalf of any applicant. Under no circumstances may a Coloplast employee or sales representative state or suggest to a customer or potential customer that an Educational Grant may be available in connection with the purchase or order of any Coloplast products.


The Grant Committee will meet periodically as needed to review complete grant application and will either approve or deny Educational Grant applications received since the previous Grant Committee meeting.


Educational Grants will only be issued directly from the Grant Committee to the grantee organisation.


Coloplast will maintain records of all Educational Grant applications, whether approved or not, and the decisions of the Grant Committee.


Do not assume an application has been approved. Applicants will receive notification of approval or denial after the Coloplast Grant Committee has made its decision.

Selection criteria

What does the Grant Committee consider when reviewing grant applications?
The decision to give Educational Grants to a Health Care Organisation must be based on objective criteria. Coloplast will include the following criteria in the assessment:
Read more about criteria in the assessment

Event programme

  • Should relate to medical practice areas that Coloplast is involved in or interested in
  • Should directly relate to the specialty and/or medical practice of the Healthcare Professionals whom the Healthcare Organisation will send to the Event or be sufficiently relevant to justify the attendance of the Healthcare Professionals
  • For Third Party Organised Events, the agenda should be under the sole control and responsibility of the third party organizer
  • Entertainment must be outside of the educational programme and paid for separately by the Healthcare Professionals – no part of an Educational Grant provided by Coloplast may be used for entertainment. Entertainment should not dominate or interfere with the overall scientific content of the programme and should not be the main attraction of the Third Party Organised Event.


Venue and location

The Event location and venue should not become the main attraction of the Event. Coloplast must take into account at all times the following considerations:


  • Potential adverse public perceptions of the location and venue for the Event. The perceived image of the location and venue must not be luxury, or tourist/holiday-oriented, or that of an Entertainment venue.
  • The Event location and venue should be in or near a city or town which is a recognised scientific or business centre, suitable for hosting an Event which is conducive to the exchange of ideas and the transmission of knowledge.
  • The season during which the Event is held. The selected time of year must not be associated with a touristic season for the selected geographic location.



  • Educational Grants provided by Coloplast cannot be used to facilitate or pay for any expenses related to guests of a Healthcare Professional.


Accommodation, travel, and other services

  • Educational Grants provided by Coloplast cannot be used for payment or reimbursement of Healthcare Professionals’ lodging expenses at top category or luxury hotels
  • Only reasonable hospitality may be covered by the Educational Grant
  • Only economy and standard class air travel can be covered by the Educational Grant unless the flight time is longer than 5 hours in which case business class can be considered – first class is never appropriate
  • Accommodation, and/or other services should not cover a period of stay beyond the official duration of the Event


Conference Vetting System

  • Where applicable, the Third Party Organised Event must have approval via MedTech Europe’s Conference Vetting System



  • The receiving Healthcare Organisation will provide full transparency that the Grant was in fact used for the agreed purpose
  • If the receiving Healthcare Organisation has previously received an Educational grant, but has failed to provide the required documentation that the Grant was in fact used for the agreed purpose, the Healthcare Organisation may be disqualified from receiving Educational Grants until such documentation has been presented to Coloplast.


Where permitted under national laws, regulations and professional codes of conduct, Coloplast may provide Educational Grants for the advancement of genuine medical education.


Educational Grants provided by Coloplast may never be contingent in any way on past, present or potential future purchase, lease, recommendation, prescription, use, supply or procurement of Coloplast's products or services.


Coloplast does not provide Educational Grants to individual Healthcare Professionals. Where the Educational Grant is provided for the purpose of supporting Healthcare Professionals' attendance at Third Party Organised Educational Events, the Healthcare Organisation receiving the Grant shall be solely responsible for selection of participants and this shall be expressly reflected in the written Grant agreement.

All Educational Grant requests must be submitted through the Grant Request Process. Grants may only be approved by the Grant Committee.


Cross-border events must be vetted "Approved" in the MedTech Europe Conference Vetting System (CVS) as a prerequisite for providing an Educational Grant for attendance to the event. If the event has not been vetted in CVS, the event must be approved by Business Ethics & Compliance in Coloplast.

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